Grants Policy

Grants Policy – February 2017

  1. Grant applications can only be submitted by employees of Barts Health NHS Trust.
  2. Applications must be submitted using the official application form.
  3. The item/service requested must be in compliance with the Constitution of the Guild, specifically ‘Article 3. Objects’ which states:
    • 3.1 The charity’s objects are to help The Royal Hospital of St Bartholomew (the “Hospital”) by providing:
      • 3.1.1 by personal service and by the provision from the charity’s funds of such amenities for the patients and staff as would not be available for them under the National Health Service; and
      • 3.1.2 such other charitable assistance to the Hospital, its patients, former patients, staff, students and others involved with the affairs of the Hospital as the trustees may determine.
  4. The grant application must confirm compliance with all relevant laws and regulations, including the Hospital’s Health & Safety standards. If relevant to the grant, approval must be sought from the Trust’s estates and facilities department (for example, if installation of equipment is required).
  5. The application must consider the durability and cost effectiveness of the item/service requested, specifically where on-going maintenance or consumables are required.
  6. The Guild will consider grants for educational activities of staff if they are deemed to be of benefit to the Hospital and its patients. There will be a limit of £2,000 per annum allocated for such grants.
  7. The Guild will consider part-funding requests if funding from other sources can be obtained.
  8. The Guild will only consider prospective requests. It cannot reimburse for items already purchased.
  9. Successful applicants may be requested to write a case-report on the impact of the grant, for publication online and/or in the Barts Guild News.


  • Applications for Grants of less than £500 will be considered by the Grants Coordinator within six weeks of receipt.
  • Applications for Grants of £500 – £1000 will be considered by the Grants Committee at its next scheduled meeting.
  • Applications for Grants of over £1000 will be considered by the Management Committee at its next scheduled meeting, following a recommendation from the Grants Committee.

Please note, on occasion, consideration of any grant may be escalated to the Grants and/or Management Committee and in this eventuality more time may be required to consider the request.


Once a decision has been taken, the Grants Coordinator will notify the applicant of the outcome. On occasion, further information may be requested from the applicant in order for a final decision to be made. Appeals against decisions will only be heard if the applicant deems the Guild to have acted irresponsibly.